Four Counties Gospel Partnership
Privacy & Cookie Policy
Introduction
The privacy and security of the personal information you give to the Four Counties Gospel Partnership (FCGP) is extremely important to us and we want to be clear and open about how and why we use this data. We want to keep you informed and for you to be confident when providing us with your personal data. FCGP will never sell or share your personal data. We will ensure at all times that the privacy and security of your data is assured. This policy will be updated from time to time and applies if you are a partner church or individual of the FCGP.
About Us
We are Four Counties Gospel Partnership (FCGP), a registered charity number 1203247.
What information we process?
Website
We do not collect any personal data from our website.
We might use from time to time Google Analytics for collecting statistical, anonymised, data about the pages website users visit, the search terms they used to find the website and analysing the website’s performance and general user behaviour.
Cookies
Members
When a new church or individual is accepted into partnership, we collect personal details via ChurchSuite with information such as full name, address, contact details, and some basic information like the role at their local church etc.
Partners data will be processed in the following ways :-
1. Inform you about events and meetings, and to send appropriate invitations
2. Inform you about the running of the partnership
3. Create the online members list directory (MyChurchsuite) that all partners will be invited to have access to.
Other Information
We may keep a record of attendance for events. This will be just as information to help us better serve the needs of those attending. We will use your contact information to provide any information you requested and to inform you of other forthcoming partnership events.
Lawful reasons for data processing
With the exception of employees, and FCGP has no contracted or paid staff/employees, our lawful reason for processing your data is Legitimate Interest.
Central Database - ChurchSuite
A central database is used to securely store all electronic records in the cloud which contains all partners contact information, In time, all personal information will be held in the central database. The Trustees of the partnership chose to use ChurchSuite to manage the contacts and events for the Partnership. There is experience of ChurchSuite as it is used in their individual local churches
Client Application
The Partnership, by its very nature, needs a way of sharing members contact details to grow the fellowship across the counties.
Individuals can control by means of preference settings what contact information is visible to other partners, although the hope is that this will not be restricted. There are no plans to print the contact details of partners in paper form.
Security of the app is provided either by the mobile device or the application. Either the mobile device will require authentication or the in-app PIN number security feature will be enabled. Members of the partnership using the app will agree to using one of these two methods to secure fellow members’ personal data. The ChurchSuite PIN or mobile device authentication must be complex.
If using ChurchSuite on a computer through a web browser then your computer must be password protected and your account not shared with non-partners without seeking their personal permission first.
Data Retention
We will hold your data for differing lengths of times depending on your relationship with us and statutory legal requirements and the nature of the information.
How we secure your data
We take the security and safety of your data seriously and take relevant steps to ensure this is maintained.
We protect your data with multiple levels of relevant security at both the network and device level.
● All computers are kept secure using multiple levels of security including unique authentication, encryption, up to date antivirus and security patches.
● Appropriate firewalling is provided at the network level.
● Mobile devices are encrypted where they hold personal data.
● All data in transit is encrypted
Office Staff managing the administration of the partnership (employed and volunteer) complete mandatory security and data protection training when they commence employment and annually thereafter.
Subject access rights
If you would like further information regarding this privacy policy or wish to make a subject access request then please write to us at Christ Church Dunstable, West Street, Dunstable, LU6 1SX or email info@fcgp.org.uk. Christ Church Dunstable are currently manging the administration of the partnership, under the guidance and oversight of the trustees.
We will ask you to provide the following details :-
● The personal information you want to access
● The date range of the information you wish to access
Before we are able to provide you with the information we will request sufficient information to confirm your identity. If we hold personal information about you, we will provide you with a copy of the information and an explanation of why we hold and use it. For simple requests we will respond to you within one month of having confirmed your ID and for more complex requests the timeframe will be two months.
If you are not happy with the way we process your data then please come and talk to us so we can resolve any problem or query using the contact information above. You also have the right to contact the Information Commissioner’s Office (ICO) if you have any questions about Data Protection. You can contact them using their helpline 0303 123 113 or at www.ico.org.uk.
Changes to our privacy policy
We keep our privacy policy under regular review. This privacy policy was last updated on 12 June 2026.
